Time Card Calculator
Enter when you clocked in and out each day. Total hours, overtime and pay add up as you type, and the card stays saved in this browser.
How to use the time card calculator
- Enter your times. For each day you worked, enter the clock-in time under Start and the clock-out time under End. Leave days off empty.
- Subtract breaks. Type unpaid break minutes for each day, such as 30 for a lunch break. Paid breaks stay in the hours, so leave them out.
- Add your rate. Enter your hourly rate to see gross pay, with overtime paid at 1.5 times your rate.
- Pick the pay period. Switch to 2 weeks for a biweekly timesheet. Overtime is still counted for each week on its own.
Same schedule every day? Fill in Monday and press "Copy Monday to weekdays". Your card is saved in this browser, so you can add each day as the week goes on. Press Print for a paper copy to hand in.
Example time card
| Day | In | Out | Break | Hours |
|---|---|---|---|---|
| Monday | 8:00 AM | 4:30 PM | 30 min | 8:00 |
| Tuesday | 8:00 AM | 5:15 PM | 30 min | 8:45 |
| Wednesday | 7:45 AM | 4:30 PM | 30 min | 8:15 |
| Thursday | 8:00 AM | 6:00 PM | 30 min | 9:30 |
| Friday | 8:00 AM | 4:00 PM | 0 min | 8:00 |
| Total | 42:30 | |||
42 hours 30 minutes is 42.5 decimal hours: 40 regular hours and 2.5 overtime hours. At $20 an hour that is 40 × $20 + 2.5 × $30 = $875 gross pay.
Overtime rules
Under the federal Fair Labor Standards Act, non-exempt employees earn at least 1.5 times their regular rate for every hour over 40 in a workweek. A workweek is any fixed run of seven days that the employer chooses; it does not have to start on Monday.
Each workweek stands alone. On a biweekly timesheet with 45 hours in week 1 and 35 hours in week 2, you still earn 5 hours of overtime, even though the two weeks add up to exactly 80. The calculator counts it that way.
Some states add daily overtime. California pays 1.5 times the rate after 8 hours in a day and double after 12; Alaska, Colorado and Nevada have daily rules of their own. This calculator applies the weekly rule only, so check your state if you work long days. You can change the 40-hour threshold for contracts that set a different one.
Rounding punches
Many employers round clock times. Federal rules allow rounding to the nearest 5 minutes, tenth of an hour (6 minutes) or quarter hour, as long as it averages out and does not always favor the employer.
With quarter-hour rounding, the "7-minute rule" applies: 1 to 7 minutes round down and 8 to 14 minutes round up. Clocking in at 8:07 counts as 8:00, at 8:08 as 8:15. Choose the same rounding as your employer to match your paycheck.
FAQ
How do I calculate my time card?
For each day, subtract the clock-in time from the clock-out time and take off unpaid breaks. Add the days together, then convert the minutes to a decimal by dividing by 60. 38 hours 45 minutes is 38.75 hours.
Are lunch breaks paid?
Under federal law, meal breaks of 30 minutes or more where you are fully relieved of work can be unpaid. Short breaks of about 5 to 20 minutes count as paid work time. Enter only unpaid break minutes.
What if my shift goes past midnight?
Enter the times as they are. If the end time is earlier than the start time, the calculator counts it as the next morning: 10:00 PM to 6:00 AM is 8 hours.
Is my time card saved?
Yes, in this browser only. Nothing is sent to a server. Clearing your browser data or using another device starts a blank card.
Does the pay include taxes?
No. The calculator shows gross pay before taxes and deductions such as Social Security, Medicare, income tax and benefits.